Admission Procedures & Policy
Admission Procedures
An application form must be filled out. All necessary documentation should be attached to the completed application form. Application is assessed by admission personnel. An offer letter is issued to the student as a guarantee for eligibility of admission. Fees may be lodged into Student Campus’s bank account through international banks worldwide. Please note that the student reference number (on the offer letter) is listed in the bank transfer description field when making the money transfer. Upon receipt of full course fees, a receipt with an acceptance letter is forwarded to the student. International students requiring Irish visas may then proceed to apply for a student visa at the Irish Embassy/Consulate in the country of origin or closest neighbouring country where there is no Irish Embassy/Consulate. Please visit the Department of Foreign Affairs website at www.foreignaffairs.gov.ie for more detailed information concerning students from visa-required countries.
Admission Policy
An application form must be filled out. All necessary documentation should be attached to the completed application form. Application is assessed by admission personnel. An offer letter is issued to the student as a guarantee for eligibility of admission. Fees may be lodged into Student Campus’s bank account through international banks worldwide. Please note that the student reference number (on the offer letter) is listed in the bank transfer description field when making the money transfer. Upon receipt of full course fees, a receipt with an acceptance letter is forwarded to the student. International students requiring Irish visas may then proceed to apply for a student visa at the Irish Embassy/Consulate in the country of origin or closest neighbouring country where there is no Irish Embassy/Consulate. Please visit the Department of Foreign Affairs website at More About Admission Proceduresand Policies
First Come First Serve Basis
All admissions to Student Campus are subject to availability on a first-come-first-serve basis.
Guidance
A placement test will determine student level of English and class to attend
Entry/Course Requirements
All students applying for a particular course must comply with the entry requirements as stipulated in the course requirements.
Data Protection
The school ensures that all information provided by applicants during and after the process of admission is kept STRICTLY confidential.
Documentation
Application forms must be filled out and all relevant documentation must be provided as per the instructions on the application form. Any incomplete application form will delay the admission process. Applicants must provide proof of ID such as a birth certificate or a passport as part of the admission procedures. Previous course results and curriculum vitae are also required. References from previous educational institutions may be required when transferring from another school or college. A Certificate of Attendance must be provided if an applicant wishes to transfer from another school or college in Ireland. Certificates of an English Language Qualification, such as TOEFL, IELTS or Cambridge, must be provided by applicants for whom English is not their first language and not apply for English courses.
Declaration of Prior Convictions
Student Campus has the right to reject the application of any applicant who may pose a danger or a threat to the college. All applicants will be required to declare any prior criminal offences. In such cases, a full risk assessment of the student will be carried out by the college prior to giving any approval.
Attendance and Punctuality Policy
Visa students who attend a course at Student Campus are obliged by law to have an attendance rate of greater than 85%. This can only be achieved by missing no more than 18 days throughout the course of 25 weeks. The school strongly encourages students to complete their full 25 weeks of study in one block. Students are not allowed to attend the class without a book.
Classes start at 9:00 am and 1:00 pm. Students should do their best to arrive at these times as they will not receive attendance for the first half of class if they arrive more than 15 minutes late. Students arriving up to 15 minutes late must not disturb the class as they enter. Classes end at 12:15 pm and 5:00 pm.
Anyone leaving early will not receive attendance for the second half of the class. If there is an emergency, students may request permission from the Director of Studies to leave up to 15 minutes early.
Work will not be accepted as a reason to leave early. Nobody may leave more than 15 minutes early without losing attendance for that half of the class. Students are expected to willingly and actively take part in any and all classroom activities, to speak English at all times, and to respect their teacher and classmates. Students who do not comply with these rules may be asked to leave the classroom with the loss of attendance for that half of class.
Any student found to be tampering with the attendance list on behalf of themselves or any other student may be expelled without prior warning. No member of staff may accept or request money or gifts in exchange for falsifying attendance. Any such request should be reported to the management immediately. It is forbidden for students to film or take pictures during class, without the permission of the teacher and the fellow students.
Any student whose name is not on the attendance list must go to the reception office immediately and may not sign the list. In any circumstances, signing at the bottom of the attendance list is prohibited. Students may not leave the classroom for significant lengths of time during the class. The teacher may remove his or her attendance for absences of more than 15 minutes.
Students who miss any 2 days, or any 4 classes in any given week will be removed from the attendance list and sent a warning letter. Attendance will continue to decrease as long as a student is off the list and does not return.
When any student receives a warning letter, he/she must fill in the Request Form on the college website and apply for “Return to Class”. The student concerned will then be returned to the list and contacted to inform him/her of this, and must return to class on the appointed day.
Any student who does not fill in the Request Form within a week of being removed from the list will receive a second warning letter. Likewise, a second offence will result in a second warning letter. After three warning letters have been received, the next offence will result in expulsion and the GNIB being contacted. Please note that Student Campus is not obliged to send three warning letters prior to expulsion. Students who are proved not to be genuine students, or who engage in abusive behaviour, may be expelled without notice. The student has 5 working days to reply and resolve the issue. If there are mitigating circumstances, students may appeal their removal from the school register through the Student Campus website and by requesting “Appeal against Expulsion”. The student will be called for a meeting attended by a Student Campus Senior Administration staff member. The student will have an opportunity to make their case, for example, an illness with the requisite doctor’s note or compassionate leave. Any judgment will be made in coherence with Student Campus’s stated principles regarding attendance and in strict accordance with the regulations from the GNIB regarding visa students. If in doubt, the school will contact the GNIB and seek clarification.
Further to this, Student Campus is obliged to inform GNIB of any student whose attendance drops below 85% and prolonged low attendance will also result in warning letters being sent out. If the student does not improve, more warnings will be sent.
Absent and Expulsion Policy
Sick Leave Policy
In case of sickness, students must contact the school on the first day and each subsequent day, and present a doctor’s certificate on returning to school. Without this proof, it will be classed as an unauthorised absence, and warnings will be sent. Medical certificates cannot and do not replace attendance, but are used to justify low attendance to the school and to GNIB.
Medical Certificate
Please note that online medical certificates will only be accepted if they are accompanied by a receipt showing proof of an online consultation. In such cases, the receipt must clearly indicate that a consultation has taken place with a registered medical professional.
Examination Policy
It is mandatory for every student visa that the student takes an external exam at the end of each course. The school will register students for TIE exam (Test of Interactive English) and the student agrees to prepare for and take the exam on the date specified by the Director of Studies. Examination rules will be emailed to the student on the month of the exam. Students have to pay a fee of €140 for their exams, which should be paid within 3 months of course commencement.
In certain circumstances it may be necessary for students to take TIE exam in the TIE examination centre. In this event, directions will be provided with plenty of notice. In all other cases the TIE exam will be held on the school premises.
Failure to attend the exam for which a student has been registered will require the full payment of the exam fee again to facilitate rebooking.
Holiday and Break Policy
Students are allowed to take a holiday after studying for at least 12 weeks if they maintain at least 85% attendance. Students can take up to 1/3 of the time that they have already studied as long as they finish their course in 7 months. For example, after 12 weeks, students can have but do not have to take, 4 weeks of holiday. After 25 weeks, they can have another 4 weeks of holiday.
Scheduled holidays must be booked at the beginning of the enrolment and at least 7 days in advance for emergency purposes which, in both cases, will depend on their attendance. Christmas holidays, when the school closes for 3 weeks, Easter holidays when the school is closed for 1 week, and Bank Holidays, are included in the students’ holiday time, depending on the start and end date of their course.
Holidays may be granted outside these conditions in case of extenuating circumstances. In that case, students should provide documents proving the extenuating circumstance.
Student holiday periods from 1st January 2015. – understanding the new rules. Changes coming in from January under a new government policy will standardise the holiday periods in which international students can work for all types of course – from English Language to PhD.
Students on English programmes in particular have been used to very flexible holiday periods in the past and will need to consider what the changes will mean for them.
From 01 September 2016, non-EU/EEA International Students will be able to work full-time (up to 40 hours per week) during two periods of the year only – reflecting the traditional summer and winter college holidays:
Summer break: 1st June – 30th September (4 months)
Winter break: 15th December – 15th January (1 month)
At all other times, the current term-time limit of 20 working hours per week will apply.
It should be noted also that the hours specified are the maximum that a student can work in any given week and not an average over time. A student who is working for more than one employer remains subject to the overall limits (e.g. during the period when the 20-hour limit applies a student could not work 15 hours each for 2 employers). The permission to work ceases on the expiry of the students Stamp 2 immigration permission